The primary contact is the individual responsible for registering your representatives for TravCon. If the primary contact is not attending the event and needs to be removed from your booth count, please contact events@travcon.org.

The undersigned hereby attests that they have the authority to make this purchasing decision for the Exhibiting Company, and to legally bind Exhibitor to these Registration Terms and Conditions, including all Payment Terms and the Cancellation Policy.

Exhibitor agrees to pay the balance of Exhibitor’s booth cost by no later than January 8, 2027, and to abide by all requirements, restrictions, and the Cancellation Policy set forth in the rules and regulations as stated within this registration and the Terms & Conditions.

Exhibitor agrees to the badge policy and understands that each of its representatives must have their own badge to gain entry into the Exhibitor Hall and any other badged events. Exhibitor understands that any badge fraudulently purchased, produced and/or shared among multiple representatives may result in immediate cancellation of the badge without warning or refund. Additionally, individuals found in violation of this badge policy will be promptly removed from the event premises without refund.

TravCon takes all reasonable measure to ensure the safety of attendees and exhibitors, including implementation of appropriate measures according to CDC guidelines. Exhibitor acknowledges that an inherent risk of exposure to disease exists in any public place where people are present, and Exhibitor hereby releases, holds harmless and forever discharges TravCon, event suppliers, and all of their respective affiliates, employees, authorized agents or volunteers from any and all responsibilities, liabilities, claims and damages of any type related to any actual or potential exposure during TravCon.

Exhibitor acknowledges and understands TravCon reserves the right to ask any exhibitor found to be in violation of any applicable laws or policies to leave the conference without warning or refund. TravCon also reserves the right to refuse registration or admittance to the Conference (or any TravCon related events) to anyone at its sole discretion.

Acceptance of these Terms & Conditions by Exhibitor authorizes TravCon to share Exhibitor’s images, company name, representative name(s) and likeness, and contact information, as well as that of the undersigned, with Industry Suppliers. You can find more information in our privacy policy located here.

Payment Terms:

• Initial Non-Refundable Deposit must be paid at the time of Registration and will be applied to the Exhibitor Package of your choice. 
• Exhibitor has the option to pay by credit card (3% processing fee) or electronic check/ACH (no fee added).
• Exhibitors will be able to choose their booth location in order of package size, starting with the highest tier. Within each group, there is a further ranking by date/time of booking. NOTE: Some lower package options do not allow for an exhibitor to choose their booth placements, please review your package carefully.

Cancellation Policy:  

Deposits and any other amounts paid will be applied towards the penalty. Downgrading a booth will invoke the applicable penalty indicated below. Upgrades (if available) never incur a penalty. Sponsorship items are never refundable. Additional badges are refundable until August 18, 2027.

Exhibitor understands, acknowledges and expressly agrees to the Cancellation Penalties as set forth above. To officially cancel TravCon participation, send an email to Exhibitors@TravCon.org.