We get it—you’re travelers and don’t always know where you’ll be on assignment in September. Don’t worry! You can book a TravCon ticket during early bird pricing and know that if travel life happens, you can request a refund all the way until August 6th with just a $20 processing fee.

Please note: If you used a deposit discount code (Deposit25 or Deposit), the deposit portion of your ticket is non-refundable. The remainder of your payment is eligible for refund per the schedule below.

Refunds will be granted via the same credit card used to register.
Email your refund request to events@travcon.org and include your reason for cancelling.

General Admission Refund Policy:

• Opening – August 6: $20 processing fee
• August 7 – August 31: $50 processing fee
• After August 31: No refunds

Add-On Course Refund Policy:
The following pre-conference sessions are fully refundable through August 31 with no processing fee.
From September 1 onward, cancellations will still be accepted, but a $10 processing fee per course will apply:

• Traveler Success Bootcamp
• Medical Spanish for Healthcare Professions: Basic
• Medical Spanish for Healthcare Professions: Intermediate

If TravCon 2025 is canceled for any reason, a full refund with no processing fee will be issued to all registrants.
If a pre- or post-conference session or certification class is canceled by TravCon, you will be promptly notified and receive a full refund for that session. Please note that individual concurrent sessions are subject to change and may be canceled due to unforeseen circumstances. TravCon will make every effort to provide replacement content. Refunds will not be issued for canceled individual sessions.

Yes! You can transfer your ticket to a qualified attendee for a $20 fee from Aug 7th – Sept 16th.  Transfers will also be available at the door starting Sat, Sept 20th.

To ensure the validity of ticket transfer requests, email transfer requests to: events@travcon.org from the original attendee’s email address with both parties involved in the transfer. Our events team will review and verify the request. Once we confirm the transfer, you can safely proceed with sending funds (payment arrangements to be made privately by the involved parties). All other aspects of the transfer will be handled by our team and next steps will be provided.

Please include these details from the new attendee:
*Name
*Email

Please Note! If you bought your ticket for the special Alumni price of $249 (Before Dec 31st), you can only transfer your ticket to another Alumni.

Prior to Aug 6th: No transfers available – refer to refund policy.
Aug 7th – Sept 16th: $20 transfer fee to new attendee, paid via our registration system.
Sept 20th – Transfers open up again at the door with a $20 transfer fee, paid via our registration system